Archive for March, 2010

What Are YOU Worth? by Bill Evans

Saturday, March 27th, 2010
What Are YOU Worth? PDF Print E-mail
Written by Bill Evans

For many years, I provided audio gear and services for a charity event in the L.A. area. When I started doing it, I had crap gear and only a very basic idea of what I was doing. I was the quintessential guy in the band who owned the PA and charged them as such. As the years went on and I provided more and better gear and service, my price went up. Because it was a charity, I cut my normal price by about 25 percent.

After a decade of doing the gig every year, there was a big change in the makeup of the board that planned the event and I soon found myself on the phone with someone I had met once but did not know well who had been tasked with dealing with production and talent for the event. I felt for her because she had a hard job.

The head of the festival had decreed that since it was a charity event, all services should be donated. (Not to put to fine a point on it, but the large majority of those reading this will not be at all surprised that the charitable group was a church. For some reason, every church gig I have ever gotten involved with thinks everything should be free for them.) So, this person had the unenviable task of calling me and asking if I would mind putting in two full days plus prep, setup, load-in and load-out time and not get paid for it.

Without getting too deep into it, I respectfully told her I just could not do that, and that not only would I not do it for free, my rate needed to go up from the previous year due to rising fuel costs. She told me she might be able to get me half my usual (already discounted) rate, which I, again respectfully, refused. She told me she would have to see what she would be allowed to do and I never heard anything else. The festival went on, I’m told, with a PA brought in and run by a member of the parish.

And the next year they called again and-with the same people running the show who had insisted on a free system the year before-paid my requested rate without complaint or question.

So what is the point? I refused to drop trou to keep the gig, and the result was that I lost it for one year. That’s the time it took for them to figure out that decent audio costs money and if the audio was not decent, then people would not come back. (Actually, I lucked out on that one. The cycle is usually that they cheap out one year, which leaves people with a bad impression of the event. Then they do it again the next year and see attendance fall drastically. And then they wise up the third year.)

Yes, I had the advantage of being someone who provides these kinds of services as a sideline, and I did not have rent to pay on a shop or have a payroll to meet. I do understand that those kinds of pressures can make some businesses take business at rates that make no sense at all, just to keep some cash flow going. I also understand-and hope that every FOH reader does as well-that this is a huge mistake that does nothing but hasten the demise of the cost-cutting business, but also severely harms the value of audio and production services in the market where prices are being slashed.

If you think that doing a gig for a stupid low price to get the business from a competitor is a long-term business plan, then you are sadly mistaken. Yes, there are times when a client who does not know any better is paying inflated prices for audio, and a new provider can come in and offer the same service or better for a much lower price. But this is not about the low price being wrong, it is about the low price offsetting the high price that was being charged wrongly by a provider without scruples. (I know, caveat emptor and all that, but I do believe that ethics apply to pricing as much as to anything else we do.)

How about you? Do you get hired because you are good, or because you are cheap? If it is the latter, have you ever been able to start charging the client what the services are really worth after doing a gig at way below market prices once? In an ideal world, we would all be getting gigs on a combination of our service, knowledge and quality of gear combined with a fair price. And it is not an ideal world. But if you are consistently the low bid, then stop and take a look.

What does that say about the value of your company and your services? Do you want to be the guy of whom promoters say “Call XYZ Sound. They’re cheap.”

Or would you rather be the guy who hears, “We need someone who knows what they’re doing. Call XYZ Sound.”

Thought so…

Good Knight Entertainment – 17 Questions

Thursday, March 18th, 2010

I like to look all over the country and beyond to see what other professional quality dj’s are doing.  These are the industry professionals. These questions, with their brief explanations are from Good Knight Entertainment, their operating area is Maryland, Virginia, Washington DC, Pennsylvania, and Delaware.

17 Questions to Ask A DJ

1. Is the DJ available? Begin your conversation by indicating the date, time, and location of your event. Keep in mind that some DJ companies subcontract their services and they may always indicate that they are available; most of the time there is not a problem with this.

2. Will the disc jockey you speak to be the one who performs at your event? Be aware that some DJ companies act as booking agencies that assign many DJ’s to functions they book. To avoid any last minute surprises, make sure that you have spoken with the person who will be performing at your function before you book the event. Don’t let your event be a training session for someone with little or no experience.

3. Is the disc jockey willing to meet with you for an interview before you hire them? It is important that the DJ you choose be a serious professional who is willing to dedicate time and effort to your event. This commitment should start before any agreements are made, and a dedicated professional should be happy to meet with you to answer any questions.

4. Can the disc jockey supply you with references from previous clients and properties at which they have worked? A recommendation from another person is a great way to find out if a DJ is right for your function. When you ask for references make sure you get previous clients and properties at which the DJ has performed.

5. What kind of experience does the disc jockey have and does he/she have it in the event type you are booking? Many events follow a specific format. It is essential that the DJ be familiar and experienced with the format of your event. Choosing a DJ with adequate experience will help to assure that your event runs smoothly. An experienced DJ will be able to handle unforeseen circumstances and work in coordination with the photographer, caterer, and other services.

6. Will the DJ use professional equipment? Make sure that the DJ uses only professional audio equipment. Pro audio equipment is made to handle the demanding conditions that are required of a mobile sound system. A system comprised of only pro equipment is far less likely to fail and will look and sound better than a home built system.

7. How does the equipment look and what is the expertise of the DJ with it? Yes, the equipment does make a difference. This does not mean that you have to be an expert as well, but it would not hurt to peruse some of the professional DJ equipment manufacturers to get some information to be armed with when you talk to your DJ. Also, remember, more than likely you will be spending good money on decorations for your event; the DJ’s equipment should not spoil that. Also, it should not be consumer grade equipment. Remember, Uncle Jack’s stereo might sound great in Uncle Jack’s basement, but, it may be barely heard when put into a banquet hall of 300 or more people.

8. Will the DJ be involved with the planning of your event? A DJ should do far more than just play music. They should become involved with the planning of the event. The DJ should be available to you prior to your function to discuss music selections and coordinate the event. By combining your suggestions with their professional input, an itinerary should be prepared before the function. This will allow the DJ to focus on the itinerary of your function while you sit back and enjoy it.

9. Will the DJ host the event and interact with your guests? The DJ should do more then just play music and should be prepared to handle any announcements and special events throughout your event. There are many options for specialty games and crowd participation dances which can enhance any event. Whether you prefer wild or mild, you should be able to decide exactly how interactive the entertainment will be before the event takes place.

10. Will your disc jockey be suitably dressed for the occasion? It is important that your DJ looks the part by dressing in formal of semiformal attire (dependant on event type). Be sure to specify the type of apparel that your DJ should use. There should be no added fee charged for formal attire.

11. Is your disc jockey willing to discuss musical selections ahead of time, and are they willing to play requests, particularly if they are suitable for dancing? It is important for your DJ to know exactly what type of musical preferences and entertainment needs you have for your event. They should be willing to listen to your ideas and suggestions. They should make themselves available prior to your event to discuss selections. They should be earnest in accepting the songs you have chosen to be played as well as those you have chosen not to be played. Special requests should never be a problem and your DJ should be willing to play them where they are appropriate.

12. Will your disc jockey arrive on time? Punctuality is a necessity, and as professionals they should be aware of their responsibilities to their clients. Normal time spent setting up and removing equipment is not a part of the entertainment fee.

13. Can your disc jockey provide a written contract? It is extremely important to have your booking confirmed in writing. All terms of the agreement should be in writing to avoid any complications at a later date.

14. Will you play my CDs? Honestly, there is not guarantee that your CD is in playable condition. If it skips, who gets blamed? Instead, talk to your DJ about the songs that you want; many times if your DJ does not have a particular song he/she will get it if it available.

15. Is there backup equipment on hand? Murphy’s Law is always present, so it is important to know whether your DJ has extra components, or hopefully another entire sound system available to them. Any number of circumstances may arise between the time you book your Disc Jockey and the date of your event. Booking a reliable Disc Jockey is a very important decision for the success of your event.

16. What is the DJ’s music source? Many DJs are using Computer Playback Systems (CPSs) these days. There is absolutely nothing wrong with this. However, the music they play from their CPS could come from unlawful downloads; this is a problem. Ask your DJ where he obtained his music. If he said it was downloaded, ask where because there are pay download sites available. If he uses one of the music sharing services, RUN FORREST RUN. Even with the legal download sites, still be suspicious because the quality cannot always be guaranteed; that is, degradation may have happened in the transfer, the encode may have been bad on the site, the encode may have been at an unacceptable bit rate, etc. If the DJ indicates that he did the encode, find out the source of the original encode.

17. Does the DJ use any props or costumes as part of their entertainment and, if so, is it optional? While props and costumes could make your event fun, if you don’t know it is going to happen, your entire event could be ruined. Your DJ/MC should clear all such things with you prior to doing them and if you don’t want it to happen, you should have the right to just say no.

Emergency Kit…

Friday, March 12th, 2010

I am developing an emergency kit to include as part of my equipment load out. Usually a Wedding planner or On Site Coordinator will bring an Emergency Kit along as part of their packages. Many of my clients in the past do not hire or use a planner and it has been my experience that some kind of kit is necessary. Below I have listed what I currently plan to include in my kit and I am looking for additional suggestions for those items I may not be aware of.

Let me know what you think. Your comments are appreciated.

Advil

Tylenol

Ibuprofen

Pepto-Bismol

Tide/Shout Stain remover

Buttons

needle/thread

garter

cake knife

Static-cling spray

Tissues

Handkerchiefs
Lint brush

Earring backs

Smelling salts

Antacid

Mints

Band-Aids

Brush/comb

Emery board

Handkerchief

Mirror (small and portable)

Bobby pins and hair elastics

Contact lens solution/cases

Deodorant

Dental floss

Eye drops

Lotion

Cough Drops

Drinking Straws (so you don’t spill on yourself or mess up your lipstick)

Checking in…

Friday, March 5th, 2010

It’s been a while since I have posted anything. It’s been a busy few weeks with meetings and taking calls. It’s been a good start to the year, I hope the differences in my services from that of others is the reason.

Still a few weekends open, I hope to fill those up in the next month.

The bridal shows are almost all done, many brides have the long and difficult task of going through their notes and information from their vendors. Calling for meetings and double checking quotes.

For myself it’s buying CD’s to get the few specialty songs I need, going to the various halls to make sure I know where they are if I am not familiar with them or it’s been a while. With over 100 halls in the area it’s easy to get a few mixed up. I start some agenda meetings this month as well with some clients that have gone with some of my more all inclusive packages.

I have a few vendors to introduce myself to as well as I will be working with them at receptions and ceremonies. It’s always good to have that meeting and share contact information.

I looks like it will be a good summer. Not to mention I am negotiating on two platinum plus packages for next year in B.C. I am excited to be able to be given the chance as I have been spending a lot of time looking at their local DJs and what they have to offer. It is a very different market with much lower expectations than what we see here, and I thought for many people they didn’t expect enough out of their entertainment.

I am always looking for your comments or questions. As well follow me on Facebook and Twitter if you like. I am currently working on an opinion piece I hope will make it into one of the local papers.

Good luck on your events this summer and congratulations to those of you recently engaged.

TJ the DJ

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